Lindahl Reed Inc. hiring Travel Coordination Specialist in Golden, Colorado, United States | LinkedIn (2024)

Location: Golden, CO

Job Type: Full-Time Hybrid

Salary: $75,000- $85,000/ year

Experience: 5+ years’ experience

Education: Bachelor’s degree, business, accounting, finance, or related field

Date Updated: June 7, 2024

Company DescriptionNow is the time to join Lindahl Reed, Inc. Lindahl Reed is a professional services company that provides program management, engineering and technical, and management advisory services to federal, state, institutional, and commercial customers nationwide. We offer expertise in the health, energy, and environmental markets. Lindahl Reed was founded on the belief that we can advance a safer, healthier, and more resilient and sustainable world. Our solutions allow clients to work smarter and gain unique insights and understanding into their organization as well as improve decision-making to help meet their mission, business, compliance, and operational challenges – now and into the future. We are hiring creative, motivated, and talented people with a passion for doing what's right, what's smart, and what works.

Description/Job SummaryThe Travel Coordination Specialist directly supports the Scientific, Engineering, Technical, Support (SETS) contract Project Management Office (PMO). The $300M SETS contract provides professional technical support services to the Department of Energy’s (DOE) Office of Energy Efficiency and Renewable Energy (EERE). SETS employees 400 staff serving EERE’s clean energy mission and operations offices. The candidate will support the SETS PMO, and will work with SETS management, team leads, and employees to plan and track approximately 600 employee travel trips annually. Candidate will be the SETS travel expert and is responsible for ensuring trip expense reporting is accurate and well-documented to ensure timely and defensible invoicing of the client. Candidates must have five or more years of expertise operating Microsoft Excel in a professional organization and have in-depth knowledge of datasets, formulas, and Pivot Table functions. Candidates will assist in financial reports preparation and will apply bookkeeping and accounting principles using MS Excel and other software tools.

Position Responsibilities

• Travel Planning: Work with staff and management to ensure trips are identified and planned to meet Federal Travel Regulations and SETS contract requirements.
• Travel Funding: Ensure travel ceiling and obligation balances are current, that sufficient funding exists to pay for approved travel trips and provide real-time data to management and team leads to support travel planning.
• Travel Tracking: Track all trips, assist travelers with travel expense packages and documentation.
• Travel Invoicing: Ensure that all travel expense information is accurate, sufficiently documented, and ready for invoicing.
• Record Keeping: Maintain accurate and organized accounts payable records, both physical and electronic, for audit and reference purposes.
• Compliance: Ensure compliance with company policies and FTR and contract requirements
• Analysis and Reporting: Assess travel performance and prepare reports to enable and sustain a high performing, best in class travel capability for the SETS contract.

Minimum Qualifications, Skills, And Experience

• Bachelor’s degree in accounting, finance, or a related field preferred.
• 5+ years of post-graduate Excel experience in a professional occupation.
• Familiarity with Federal Travel Regulations preferred.
• Advanced Microsoft Excel skills, proficiency with Microsoft Teams, experience with Unanet preferred.
• Ability to synthesize data and generate operational outputs (e.g., invoices, purchase orders, performance graphs, etc.)
• Self-starter, and ability to work both independently and as part of a highly dynamic team.
• Ability to balance a high workload with tangible deadlines.
• Exceptional attention to detail and accuracy in data entry and financial record keeping.
• Strong organizational and time management skills to handle multiple tasks and meet deadlines.
• Excellent verbal and written communication skills for effective vendor and team interactions.
• Collaborative attitude and willingness to work closely with colleagues.
• Ability to identify issues and work with colleagues to develop and implement solutions.

BenefitsThe following benefits are available to benefit-eligible employees:

• Medical Benefits
• Dental Benefits
• Vision Benefits
• Retirement Plan
• Company paid Basic Life and Long-Term Disability
• Flexible Spending Account
• Paid Time Off
• Professional Development

By applying for hybrid/ remote work, you are able to set up your own ergonomic work environment.

All positions require a background check after acceptance of our offer. The selected candidate may be eligible to begin employment before the background check has been finalized. However, continued employment with Lindahl Reed will be contingent upon the timely results of candidate’s reference/background check. This position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment. We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

For more information, view the EEO is the Law Poster and Pay Transparency Statement

Applicants have rights under Federal Employment Laws view the following posters to see more information:

Family & Medical Leave

Equal Opportunity Employment

Employee Rights

This job description is not a contract and may be adjusted as deemed appropriate in Lindahl Reed’s sole discretion.